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Guide to the Alaska Hotel Properties, Inc. records
1959-1981

Collection number: HMC-0017.
Creator: Alaska Hotel Properties, Inc.
Title: Alaska Hotel Properties, Inc. records.
Dates: 1959-1981.
Volume of collection: 33.75 cubic feet. 
Language of materials: Collection materials are in English.
Collection summary: Records of a hotel company in Alaska.

Organizational history:
Alaska Hotel Properties, Inc., was formed in 1960 as the International Motor Hotel Corporation for the purpose of building and leasing motor hotels in Alaska. The corporations's first project was the building of the Anchorage Travelodge, a motor lodge and restaurant, completed in 1964. Other corporate properties included the Haines Thunderbird, purchased in 1969, and the Juneau Hilton, the first Hilton in Alaska, which opened in January 1975. The corporation's name was changed to Alaska Hotel Properties in 1968; in 1980 it became Alaska Diversified Resources and in 1984 the name was again changed to the Microfast Software Corporation. The corporation is one of the oldest publicly held stock companies in Alaska.

Collection description:
The collection consists of records documenting the history and operation of Alaska Hotel Properties, Inc. and the individual hotels within the corporation. The collection is divided into two sections: corporate records and hotel records. The corporate records include administrative, stockholder, and financial records. The Hotel records consist of administrative and operational records of the Haines Thunderbird, Anchorage Travelodge, and the Juneau Hilton. Those records include administrative, legal, and financial records.

Arrangement: The collection is divided into two parts: the corporate records and the records of individual hotels. The corporate records are arranged into series by record type, the hotel records are arranged by hotel, thereunder by record type.

PART 1: CORPORATE RECORDS; 1960-1981.

PART 2: HOTEL RECORDS; 1959-1981.

Digitized copies: Digital copies of collection material not available online. For information about obtaining digital copies, please contact Archives and Special Collections.

Rights note: Rights to the collection have been transferred to the Archives.

Preferred citation: Alaska Hotel Properties, Inc. records, Archives and Special Collections, Consortium Library, University of Alaska Anchorage.

Acquisition note: The corporation signed a deposit agreement with the Archives in 1984.

Processing information: This collection was originally arranged and described prior to 1995. In 2012, the guide was reformatted to meet current standards and the collection reboxed by Arlene Schmuland. Confidential records such as payroll records, duplicates, multiple copies of blank forms, and duplicative financial records were destroyed at that time under the terms of the deposit agreement.

Container list:
PART 1: CORPORATE RECORDS; 1960-1981. 17.85 cubic feet.
PART 1, SERIES 1: ADMINISTRATIVE RECORDS; 1960-1980. 6.3 cubic feet.
PART 1, SERIES 1: ADMINISTRATIVE RECORDS. Subseries 1a: Incorporation files; 1960-1973. 0.2 cubic feet.
This series consists of records concerning the incorporation of Alaska Hotel Properties. Included are the articles and certificate of incorporation, bylaws, amendments, minutes of the first meeting of the board of directors, and a record directors meetings for the years 1960-1972. Arranged by type of record.

Box/
Folder

Description

Dates

1/1

Book of records; Includes certificate of authentication, certificate of incorporation, articles of incorporation, bylaws, and record of minutes.

1960-1973

1/2

Certificate of incorporation

1960 March 14

1/3

Articles of incorporation

1960  March 10

1/4

Bylaws

1960 October 6

1/5

Bylaws and articles of incorporation amendments

1960-1971

1/6

Minutes of first meeting

1960 April 1

1/7

Record of minutes

1960-1972

PART 1, SERIES 1: ADMINISTRATIVE RECORDS. Subseries 1b: Annual meeting records; 1960-1980. 2.5 cubic feet.
This series consists of records concerning the regular annual meetings and special meetings of the board of directors and stockholders of Alaska Hotel Properties, Inc. Included are minutes of board of directors and stockholder meetings, working files (including correspondence and notes), stockholder lists, and proxies. Arranged by type of record, thereunder chronologically by date.

Box/
Folder

Description

Dates

1/8

Minutes-first meeting board of directors

1960 April 1

1/9

Record of minutes-regular and special board meetings

1960-1969

1/10

Minutes, Articles of Incorporation

1960-1969

1/11-12

Record of minutes-regular and special board meetings

1970-1979

1/13

Working File-board meeting

1976 October 25

1/14

Minutes, Bylaws-first stockholders meeting

1960 April 1

1/15

Ledger of stockholders

1966-1968

1/16

Record of minutes; regular and special stockholders meetings

1960-1977

1/17

Working file-annual stockholders meeting

1979 September 8

1/18

Minutes and working file-annual stockholders meeting

1979 September 10

1/19

Minutes and working file-annual stockholders meeting

1979 December 14

1/20

Resolutions to be voted on at special stockholders meeting

1979 December 14

1/21

Working file-annual stockholders meeting

1980 May 20

1/22

Minutes and working file-special stockholders meeting

1980 September 10

1/23-24

Annual stockholders meeting-proxies

1971 April

1/25

Stockholders list

1972 April 1

1/26-27

Annual stockholders meeting-proxies

1972 April

2/1

Annual stockholders meeting-miscellaneous proxies and ballots

1972 April

2/2

Annual stockholders meeting-recording (4 90 minute cassette tapes)

1973 April 1

2/3-4

Annual stockholders meeting-proxies

1973 June

2/5

Annual stockholders meeting-miscellaneous proxies and list of proxies received

1973 June

2/6

Stockholders list

1973 April 1

2/7

Stockholders list

1974 April 1

2/8-9

Annual stockholders meeting-proxies

1974 May

2/10

Annual stockholders meeting-miscellaneous proxies

1974 May

2/11

Stockholders list

1975 May 1

2/12

Annual stockholders meeting-proxy card list

1975

2/13-14

Annual stockholders meeting-proxies

1975 May

2/15

Annual stockholders meeting-miscellaneous proxies

1975 May

2/16

Stockholders list

1977 May 1

2/17-18

Annual stockholders meeting-proxies

1977 May

2/19-20

Stockholders list

1979

3/1-9

Annual stockholders meeting-proxies

1979 August-September

3/10

Annual stockholders meeting-shareholders attendance

1979 September 8

3/11-12

Annual stockholders meeting-proxies

1980 September

3/13

Annual stockholders meeting-proxies against and late proxies

1980 September

3/14-15

Annual stockholders meeting-proxies

1981 May

3/16

Annual stockholders meeting-proxies against and late proxies

1981 May

3/17

Juneau stockholders list

undated

PART 1, SERIES 1: ADMINISTRATIVE RECORDS. Subseries 1c: Administrative, financial, and legal records; 1960-1980. 3.6 cubic feet.
This series consists of records concerning the financial and legal commitments of Alaska Hotel Properties, Inc. Included are records concerning banking and finance, business licenses, director's files and reports, health and welfare, insurance, Juneau Hilton construction, Juneau Hilton and Travelodge refinancing, promissory notes, real estate, and unions. Arranged alphabetically by type of record.

Box/
Folder

Description

Dates

3/18

Banking and financial-accrued interest schedule

1973-1978

3/19-20

Banking and financial-Alaska Bank of Commerce checking and savings

1979-1981

3/21

Banking and financial-Alaska Federal Savings and Loan savings account #01 01 01 245

1976-1977

3/22-23

Banking and financial-Alaska Pacific Bank checking account #0 03555 0

1979-1981

3/24

Banking and financial-Alaska State Development Corporation

1963-1969

3/25

Banking and financial-American Express and other credit cards

1969-1974

3/26

Banking and financial-bank accounts list

1976 October

3/27

Banking and financial-Bank of the North savings account #69005737

1979

3/28

Banking and financial-Bank of the North, Paul L. Gagnon and Margaret Gagnon note

1978

3/29

Banking and financial-Bank of the North, Paul L. Gagnon note, paid in full

1979 April 19

3/30

Banking and financial-B. M. Behrends Bank, certificates of deposit

1971-1972

3/31

Banking and financial-B. M. Behrends Bank, credit line loan DMI-Juneau Hilton

1973

3/32

Banking and financial-B. M. Behrends Bank, credit line loan DMI-on Travelodge, paid in full

1975 September 5

3/33

Banking and financial-B. M. Behrends Bank, note #C-53911, Hilton-Paul Gagnon

1974-1975

3/34

Banking and financial-B. M. Behrends Bank, mortgage #49540

1968-1971

3/35

Banking and financial-Builders Investment Group (BIG), loan status reports-Juneau Hilton

1974-1976

4/1-5

Banking and financial-BIG/Mellon Bank Juneau Hilton refinancing documents

1976-1977

4/6

Banking and financial-Chart of Accounts, accounts list, AHP Inc.

1976-1977

4/7

Banking and financial-First National Bank, Paul Gagnon Juneau, escrow account

1966-1968

4/8

Banking and financial-Paul L. Gagnon, past salaries for service

1975-1979

4/9

Banking and financial-Mellon Bank account, #11-04361, $3,499,522

1977

4/10

Banking and financial-Mellon Bank account, #11-04377, $375,000

1977-1980

4/11

Banking and financial-Mellon Bank correspondence re: notes #11-04361 and #11-04377

1977-1980

4/12-13

Banking and financial-Mellon Bank, N.A., correspondence

1976-1978

4/14

Banking and financial-Mellon Bank, N.A., Juneau Hilton settlement agreement documents

1978

4/15

Banking and financial-Mellon Bank, statements

1977

4/16

Banking and financial-National Bank of Commerce, Seattle, check registers and receipts

1972-1974

4/17

Banking and financial-National Bank of Commerce, Seattle, AHP, Inc. signature cards

1972-1974

4/18

Banking and financial-N.E. Sommers Co. agreement note, $100,044

1977 August-September

4/19

Banking and financial-N.E. Sommers Co. deed of trust, canceled note

1977 April, August

4/20

Banking and financial-N.E. Sommers Co. note payable-$31,272.65 + 7% interest

1977 October 1

4/21

Banking and financial-N.E. Sommers Co. note $73,000, deed of trust-Homer property agreement

1977 September 30

4/22

Banking and financial-Prepaid expense schedule, AHP

1972-1977

4/23

Banking and financial-Refinancing documents, Anchorage Travelodge (extra copies)

1971

4/24-25

Business License-Alaska Hotel Properties

1964-1979

4/26

Business License-liquor licenses, AHP

1975-1977

4/27

Correspondence-Conger, Schueler & McKeown, Inc.

1974 April 9

4/28

Correspondence-Eugene Foley, Dreyfus Corp.

1969-1973

4/29

Correspondence-Intermountain Transfer Corp.

1971-1976

4/30

Correspondence-Miscellaneous

1980

4/31

Correspondence-Reading File

1977

4/32

Depreciation schedules

1970-1973

4/33-34

Director's file, Herb Hilscher, director

1972-1974

4/35

Director's file, correspondence with Raymond Kohler

1973-1976

4/36-39

Directors’ reports

1970-1973

4/40

Expense reports-Graham Beckett

1975

4/41

Expense reports-Paul Gagnon

1966-1980

4/42

Health and welfare-bartenders and restaurant workers health and welfare contract

1975

4/43

Health and welfare-Juneau bartenders

1976

5/1-2

Health and welfare-bartenders

1977-1978

5/3-4

Health and welfare-restaurant workers

1977-1978

5/5

Health and welfare-trust fund report

1975-1977

5/6

Joseph R. Henri, Hilton and "Aurora Plaza" financing

1970-1974

5/7

Insurance-Alaska Title Guarantee Company

1980

5/8

Insurance-Ava Insurance Trust, life insurance

1977

5/9

Insurance-Blanket bond, canceled 8/26/75

1972-1974

5/10

Insurance-Blue Cross

1976

5/11

Insurance-Dawson & Co., Hilton insurance

1976-1977

5/12

Insurance-New York Life

1971-1973

5/13

Insurance-Premium Insurance Corp. (PACO) contracts, premiums

1975-1976

5/14

Insurance-PACO contracts, premiums

1976-1977

5/15-16

Insurance-PACO insurance contracts

1977-1978

5/17

Insurance-prepaid, annual ledgers

1972-1977

5/18

Insurance-Shattuck and Grummet, liability insurance

1980

5/19

Insurance-Transamerica Title Insurance Co.

1976

5/20

Insurance-vehicle

1978

5/21-24

Insurance-workmens compensation

1968-1979

5/25

Juneau-Gold Lodge and Driftwood, Capital Builders

1966-1967

5/26

Juneau-Seadrome

1973-1974

5/27

Juneau-State Site

1966-1967

5/28

Juneau-Travelodge site, state land purchase

1967, 1970

5/29

Juneau Hilton-City of Juneau 5' set back

1970

5/30-32

Juneau Hilton-Commitment, Builders Investment Group (BIG)

1960-1972

5/33

Juneau Hilton-Construction, preliminary program, pro forma statements, supporting documents

1968-1969

5/34

Juneau Hilton-Construction, BIG correspondence

1974 August-October

5/35

Juneau Hilton-Construction, BIG/Mellon Bank

1976

5/36

Juneau Hilton-Construction, BIG opening requirements

1974

5/37

Juneau Hilton-Construction, change orders

1973-1975

5/38

Juneau Hilton-Construction, charges for construction in progress

1974-1975

5/39

Juneau Hilton-Construction, Linn A. Forrest, Architect

1973-1975

5/40

Juneau Hilton-Construction, Manley and Mayer, Architects

1966-1973

5/41-42

Juneau Hilton-Construction, Mellon Bank refinance

1976-1977

5/43

Juneau Hilton-Construction, Norden Construction Co.

1975 May-August

5/44

Juneau Hilton-Construction, paid invoices not reimbursed by BIG, BMB, or NES

1974-1975

5/45

Juneau Hilton-Construction, plats and schematics

1970

6/1

Juneau Hilton-Construction, punch list, final

1975

6/2-3

Juneau Hilton-Construction, N. E. Sommers Co.

1972-1976

6/4

Juneau Hilton-Construction, N. E. Sommers Co. change back to contractor

1974-1975

6/5

Juneau Hilton-Construction, N. E. Sommers Co. extra work

1975-1977

6/6

Juneau Hilton-Construction, N. E. Sommers Co. liens

1975-1976

6/7

Juneau Hilton-Construction, N. E. Sommers Co. notice of completion

1977 March 31

6/8

Juneau Hilton-Construction, N. E. Sommers Co. retention funds

1975

6/9

Juneau Hilton-Construction, N. E. Sommers Co. Urban Associates, Inc.

1974-1975

6/10

Juneau Hilton-Construction, J. B. Warrack

1969-1976

6/11

Juneau Hilton-Correspondence, general

1964-1973

6/12

Juneau Hilton-Correspondence, Tom Mills Brokerage Co., Inc.

1970-1976

6/13

Juneau Hilton-Detail of land purchase, Frank Doogan

1968-1969

6/14

Juneau Hilton-Western Investments, Juneau Hilton financing

1972-1973

6/15

Nevaskar refinancing project-AHP Certificate of incorporation

1960, 1975

6/16

Nevaskar refinancing project-Anchorage Travelodge and Diversified Mortgage Investors

1971-1972

6/17

Nevaskar refinancing project-Builders Investment Group

1973, 1975

6/18

Nevaskar refinancing project-completed schedules

1975

6/19

Nevaskar refinancing project-forms for compiling

1974-1976

6/20

Nevaskar refinancing project-Haines

1964, 1969, 1973

6/21

Nevaskar refinancing project-Hilton Inns, Inc., lease deed

1971-1973

6/22

Nevaskar refinancing project-Juneau Hilton operating statements

1974-1976

6/23

Nevaskar refinancing project-loan installments and interest payable

1975-1980

6/24

Nevaskar refinancing project-Milton Meyer and Co., correspondence

1976

6/25

Nevaskar refinancing project-AHP correspondence with Manohar Nevaskar

1975-1976

6/26

Nevaskar refinancing project-Nevaskar analysis

1975

6/27

Nevaskar refinancing project-Red Ram Corp., Sheffield House lease

1966

6/28

Nevaskar refinancing project-room rents schedule

1976

6/29

Nevaskar refinancing project-salaries, all departments

1975-1976

6/30

Nevaskar refinancing project-summary of properties, condensed information, MIA appraisals

1972-1976

6/31

Promissory notes-note payable

1975, 1976

6/32

Promissory notes-note receivable, John Podpah

1975

6/33

Promissory notes-notes receivable, Riverside House lots 15 and 16

1976

6/34

Real estate-Anchorage hotel sites, Anchorage Hilton

1974 February

6/35

Real estate-Anchorage hotel sites, correspondence and maps

1973-1974

6/36

Real estate-Anchorage hotel sites, other proposals, "Tent City"

1972-1973

6/37

Real estate-Anchorage hotel sites, Turnagain Apartments and other sites

1968-1969, 1973

6/38

Real estate-appraisals, Fairbanks, Juneau Hilton

1969, 1974, 1976

6/39

Real estate-appraisals, unimproved Homer land, Shorett and Rielly

1974 September

6/40

Real estate-Fairbanks hotel sites, site surveys and testing

1960-1961

6/41

Real estate-Fairbanks hotel sites, Edgar S. Philleo, professional engineer, correspondence and receipts

1968-1969

6/42

Real estate-Fairbanks hotel sites, publicity, news releases

1969-1970

6/43

Real estate-Fairbanks hotel sites, Dr. Arthur Schaible and Dr. Paul B. Haggland (Fairbanks Clinic Building Corp.)

1969-1970

6/44

Real estate-Fairbanks hotel sites, site surveys and testing

1960-1961

6/45

Real estate-Fairbanks hotel sites, temporary parking lot, photographs and maps

1969

6/46

Real estate-Homer, Alaska Court System and apartment and commercial development

1970

6/47

Real estate-Homer, Hazel Heath, payments and correspondence

1968-1976

6/48

Real estate-Homer, real property tax

1971-1976

7/1

Real estate-Homer, site maps and survey

1973-1977

7/2

Real estate-Homer, special assessments

1971-1976

7/3

Real estate-miscellaneous, Alexander property, Juneau

1968, 1973

7/4-8

Real estate-replats, Anchorage

1958-1963

7/9

Real estate-property sales, Homer property, journal voucher copies and detail

1977 September 30

7/10

Real estate-property sales, Soldotna lots 14 and 15, selling documents

1975 December 30

7/11

Real estate-proposals

1980

7/12

Riverside House, Inc.-Herb Hilscher, Burr, Pease and Kurtz file

1979-1981

7/13

Unions-Bartenders Local 869 contract

undated

7/14

Unions-Hotel and Restaurant Workers Union, correspondence and contracts

1975-1976, 1978

PART 1, SERIES 2: STOCKHOLDER RECORDS; 1960-1981. 4.5 cubic feet.
PART 1, SERIES 2: STOCKHOLDER RECORDS. Subseries 2a: Stock certificates; 1960-1971. 1.6 cubic feet.
This series consists of original stock certificate books for Alaska Hotel Properties, Inc. Included are a preferred capital stock certificate book (June 1966); a common stock, class "B" certificate book (April - August 1960); common stock, class "A" certificate books (April 1960 -January 1971); and blank voided stock certificate books (n.d.). There is also a reissued stock certificates ledger (1963-1971). Arranged numerically by stock certificate number.

Box/Folder

Description

Dates

7/15

Preferred capital stock, 1-50

1966 June

7/16

Common stock, class B, 1-50

1960 April-August

7/17

Common stock, class A, 1-1000

1960-1966

8

Common stock, 1001-2635, blank certificates

1966-1973

8/1

Reissued stock certificates ledger

1963-1971

PART 1, SERIES 2: STOCKHOLDER RECORDS. Subseries 2b: Individual stockholder files; 1961-1979. 2.3 cubic feet.
This series consists of records concerning individual stockholders of Alaska Hotel Properties, Inc. The records are primarily correspondence between AHP and individual stockholders, but also may include stock subscriptions and stock transmittal forms. Arranged alphabetically by stockholder name.

Box/Folder

Description

Dates

8/2-8

A-Baker

1961-1979

9

Baker-I

1961-1979

10

J-Ulrich

1961-1979

11/1-16

Urban-Z

1961-1979

PART 1, SERIES 2: STOCKHOLDER RECORDS. Subseries 2c: Stockholder mailings; 1960-1981. 0.6 cubic feet.
This series consists of copies of mailings sent to stockholders of Alaska Hotel Properties, Inc. Included are annual and special meeting notices and proxies, annual and quarterly reports, dividend declarations, dividend transmittal letters, notices of new AHP projects, articles and news releases concerning AHP and its individual hotels, financial statements, stock offering circulars, and other similar types of records. Arranged chronologically.

Box/
Folder

Description

Dates

11/17

Special meeting of shareholders

1960 August 23

11/18

Offering circular

1960 November

11/19

Annual meeting and proxy notice and records

1961 March 28

11/20

Report to shareholders

1961 April 10

11/21

Offering circular

1961 August

11/22

Report to stockholders

1961 September 13

11/23

Annual meeting and proxy notices and records

1962 August 8

11/24

Report to stockholders

1962 October 1

11/25

Annual meeting and proxy notices and records

1963 April 9

11/26

General office address change

1964 February 14

11/27

Report to stockholders

1964 May 27

11/28

Annual meeting and proxy notices and records

1964 April 24

11/29

Report to stockholders

1964 April 4

11/30

Annual report

1964 December 31

11/31

Annual meeting and proxy notices and records

1965 April 20

11/32

Report to stockholders

1965 May 21

11/33

Dividend declaration

1965 October 18

11/34

Annual report to stockholders

1965 December 31

11/35

Dividend transmittal letter

1965 December

11/36

Annual meeting and proxy notices and records

1966 April 15

11/37

Whitehorse letter

1966 September

11/38

Annual report

1966 December 31

11/39

Notice of annual meeting and proxy statement

1967 February 21

11/40

Annual meeting and proxy notices

1967 March 20

11/41

News articles

1967 August

11/42

Report to stockholders

1967 August

11/43

News articles

1968 January-May

11/44

Basic policies and projections

1968 July

11/45

News article

1968 November 19

11/46

Bulletin-change of corporation name

1968 December 5

11/47

Annual report

1968

11/48

Change of name and instructions

1969 January 2

11/49

Annual meeting notice

1969 March 28

11/50

Annual meeting

1969 May 15

11/51

Bulletin and news article

1969 June 27

11/52

News articles

1969 September 16

11/53

Social security identification number

1969 October 7

11/54

Bulletin and brochure on Haines

1969 November 21

11/55

Annual report and preliminary Peat, Marwick & Mitchell and Securities and Exchange Commission reports

1969

11/56

News article-ground breaking ceremony

1970 January

11/57

Offering circular, semi and annual report, proxy statement and card

1970 August 14

11/58

Juneau Hilton bulletin and news

1970 October 20

11/59

Annual report

1970

11/60

First quarter report

1971 March 31

11/61

1970 Annual report, offering circular, proxy statement and card

1971 April 9

11/62

First quarter report and Dalton Trail Days

1971 May 14

11/63

Second quarter report

1971 June 30

11/64

Third quarter report

1971 September 30

11/65

Annual report

1971

11/66

1971 annual report, proxy and statement, Haines brochure

1972 March 30

11/67

First quarter report

1972 May 26

11/68

Hilton financing bulletin

1972 October 6

11/69

Announcement on getting financing

1972 December 15

11/70

Annual report

1972

11/71

Hilton's press release

1973 February 7

11/72

Special stockholders' bulletin

1973 April 20

11/73

Notice of annual meeting and proxy statement

1973 May

11/74

Juneau Hilton notice

1973 July-August

11/75

Annual report

1973

11/76

Annual report mailing-Outside stockholders

1974

11/77

Juneau Hilton and 1974 preliminary report

1975 March 20

11/78

Notice of annual meeting and proxy statement

1975 May 5

11/79

1975 financial statements only with letter report

1976 June 25

11/80

Report to shareholders

1976 June 25

11/81

Report to shareholders

1977 February 18

11/82

Report to shareholders

1977 May 3

11/83

Proxy statement

1977 May 24

11/84

Report to shareholders

1978 March 13

11/85

Report to shareholders

1978 July 28

11/86

Letter to Japan

1978 October 3

11/87

Report to shareholders

1978 November 1

11/88

Report to shareholders

1979 June 8

11/89

Securities and Exchange Commission report

1979 August 21

11/90

Notice of annual meeting and proxy statement

1979 August 23

11/91

Annual report

1980

11/92

Report to shareholders

1981 August 13

PART 1, SERIES 3: FINANCIAL FILES; 1960-1980. 7.05 cubic feet.
PART 1, SERIES 3: FINANCIAL FILES. Subseries 3a: Financial and audit files; 1960-1980. 4.25 cubic feet.
This series consists of audit files and other financial files. The audit files include records relating to financial audits of Alaska Hotel Properties, Inc. as well as other financial documents. Included are correspondence between AHP and various auditors and accounting firms, financial and audit reports, audit balance sheets, and receipts. The remaining records are supporting documents for audits of Alaska Hotel Properties, Inc. Included are monthly balance sheets, general ledgers, check registers, bank statements and deposit slips, canceled checks, cash receipt and disbursement journals, paid invoices, accounts receivable and payable journals, journal vouchers, and other records. Both the audits and the supporting documentation are arranged roughly chronologically.

Box/
Folder

Description

Dates

11/93-99

Audit files

1965-1970

12/1-21

Audit files

1970-1981

12/22-25

Balance sheets

1960-1963

12/26

General ledger sheets-old ledger

1961-1963

12/27

Check registers, receipts, bank statements, detail of accounts and schedules

1960-1963

12/28

Bank statements, Matanuska Valley Bank

1960-1962

12/29

Check register and balance sheets (includes 4 color photographs of the Travelodge "Sleepytime Bear" logo.)

1964

12/30

Bank statements, Matanuska Valley Bank

1963-1964

12/31-32

Check register and balance sheets

1965-1966

13/1

Bank statements, Matanuska Valley Bank

1965-1966

13/2

Balance sheets

1967

13/3

Accounts receivable-paid

1965-1967

13/4-7

Paid invoices

1967

13/8

Merchandise financing, Matanuska Valley Bank

1967

13/9-10

Bank statements, Matanuska Valley Bank

1967

13/11

Accounts payable

1967-1968

13/12

Balance sheets, accounts receivable ledgers and receipts

1968

13/13-16

Paid invoices

1968

13/17-20

Bank statements, Matanuska Valley Bank (includes paid invoices)

1968

13/21

Assets ledger

1969-1973

13/22-23

Balance sheets

1969-1974

13/24

Accounts receivable-general

1969

13/25-28

Paid invoices

1969

13/29

Bank statements, Matanuska Valley Bank

1969

13/30

Cash disbursements journal

1970

14/1

Trial balances and adjusting journal entries

1970 December 31

14/2

Paul Gagnon, accounts receivable

1970

14/3

Depreciation schedule

1970

14/4-7

Paid invoices

1970

14/8

Bank statements, Matanuska Valley Bank (includes paid invoices)

1970

14/9

Cash receipts journal

1971

14/10

Cash disbursements journal

1971

14/11

Paul Gagnon, accounts receivable

1971

14/12

Journal vouchers

1971

14/13

Journal vouchers and detail

1971

14/14-17

Paid invoices

1971

14/18

Bank statements, Matanuska Valley Bank (includes paid invoices)

1971

14/19

Cash receipts journal

1972

14/20

Cash disbursements journal

1972

14/21

Accounts payable

1972-1973

14/22

Journal vouchers

1972

14/23-26

Paid invoices

1972

14/27

Bank statements, Matanuska Valley Bank (includes paid invoices)

1972

14/28

Cash disbursements journal

1973

14/29

Accounts receivable

1973-1974

14/30

Journal vouchers

1972

14/31

Paid invoices journal

1973

14/32

Check registers and bank statements, AHP operating account B.M. Behrends Bank

1973-1976

14/33

Cash receipts journal

1974

14/34

Cash disbursements journal

1974

14/35

Journal vouchers

1974

14/36

Invoices

1974-1975

14/37

Cash receipts journal

1975

14/38

Cash disbursements journal

1975

14/39

Journal vouchers

1975

14/40

Third quarter report

1975 September

14/41

Old general ledger sheets, AHP, Inc.

1975

15/1-3

General ledger-AHP, Riverside House, Juneau Hilton, Haines

1975-1976

15/4

Cash receipts journal

1976

15/5

Cash disbursements journal

1976

15/6

Journal vouchers

1976

15/7

Miscellaneous financial correspondence

1976-1977

15/8

Journal vouchers

1977

15/9

Old ledger sheets, AHP, Inc.

1977

15/10

Chart of accounts, AHP and divisions

1977

15/11

Check registers and bank statement, AHP operating account B.M. Behrends bank

1977-1978

15/12

Monthly schedule of payments and billings

1978

15/13-14

Journal vouchers, AHP and divisions

1978

15/15-16

General ledger-operating accounts, AHP, Hilton, Haines

1977-1978

15/17-18

General ledger-balance sheet accounts, AHP, Hilton, Haines

1977-1979

15/19-20

General ledger

1978-1979

15/21

Journal vouchers, AHP and divisions

1979

15/22

General ledger, AHP, Inc. includes 1978 balance sheet items only where balances forwarded to 1979

1979

15/23

Bank statements-AHP operating account, B.M. Behrends Bank

1979

37/1

Journals

1977-1979

PART 1, SERIES 3: FINANCIAL FILES.  Subseries 3b: Tax files; 1960-1976, 1980. 0.2 cubic feet.
This series consists primarily of copies of state and federal income tax returns filed by Alaska Hotel Properties, Inc. There are also copies of AHP annual and quarterly tax reports, and records concerning tax deposits. Arranged chronologically.

Box/Folder

Description

Dates

15/24

Income tax returns, state and federal

1960-1970

15/25

Income tax returns, state and federal

1971-1975

15/26

Corporate taxes and annual reports

1975

15/27

IRS and state income tax reports

1976

15/28

IRS tax bill

1976

15/29

Tax deposits and quarterlies

1980

PART 1, SERIES 3: FINANCIAL FILES.  Subseries 3c: Security and Exchange Commission reports and forms; 1960-1980. 2.3 cubic feet.
This series consist of records concerning federal Securities and Exchange Commission reports filed by Alaska Hotel Properties, Inc. Included are correspondence between AHP and the SEC; AHP annual meeting notices and proxy statements filed with the SEC; AHP stock offerings and registrations, stockholder exhibit packets, notes and amendments for SEC Regulation "A" reports filed by AHP; copies of SEC form 8-K (current reports) filed by AHP; copies of SEC form 10-K (Annual Report to the SEC) filed by AHP; correspondence and working papers concerning SEC form 10-Q (Quarterly Report) filed by AHP and copies of the reports; and copies of other SEC reports filed by AHP. Arranged chronologically.

Box/Folder

Description

Dates

16/1-9

Meeting notice and proxy statement, SEC correspondence

1969-1980

16/10

Proxies, SEC rules and regulations

1969-1973

16/11

Stock offering, correspondence and reports

1960-1961

16/12

Revised offering circular, regulation "A" work sheets

1961

16/13

Form 2-A reports

1961

16/14

1964 Alaska registration, working detail

1964-1965

16/15

State of Alaska registration, July 4, 1964, correspondence, notes, reports

1964-1965, 1970

16/16

Recorded investment contracts

1969-1970

16/17

Offering circular

1970 May 22

16/18

SEC Form 1-A notification statement

1970

16/19

SEC Form 1-A working papers

1970

16/20

Regulation "A" working copies and notes

1970

16/21

Regulation "A" preliminary draft, SEC #245-2305

1970

16/22

First amendment to Regulation "A", SEC #245-2305

1970 April 24

16/23

Second amendment to Regulation "A"

1970 May 22

16/24

AHP common stock offering circular

1970 May 22

16/25

SEC form 2-A

1970-1971

16/26

SEC form 1-A, amended (revised offering circular)

1971 February

16/27-28

SEC Regulation "A" stockholder exhibit packets

1973

16/29

SEC Regulation "A" originals (working file)

1973 November

17/1

SEC Regulation "A" filing

1973 November 29

17/2

SEC Regulation "A" amended

1973 December 17

17/3

SEC Regulation "A" amended

1974 January 11

17/4

Offering circular

1974 March 18

17/5

Offering circular requests

1974

17/6

SEC Regulation "A" amendment

1974 February-March

17/7-8

SEC Regulation "A" amendment-final draft, typing and proof copies

1974 March-April

17/9

SEC form 3-A (Service of Process) forms

Undated

17/10

SEC form 3 (Initial Statement of Beneficial Ownership of Securities) forms

Undated

17/11

SEC forms 3 and 4 (Statement of Changes of Beneficial Ownership of Securities) instructions, correspondence, forms

Undated, 1970, 1973

17/12

SEC form 8 (Amendment to Application or Report) blank forms

undated

17/13

SEC form 8-K (Current Reports)

1969-1973

17/14

SEC form 8-K (note written on file: "no report filed for 1975")

1974

17/15

SEC form 8-K

1977-1978

17/16

SEC form 8-K

1980

17/17

SEC form 9-K (Semi-annual Report)

1969-1970

17/18

SEC form 10 (General Form for Registration of Securities), correspondence, notes, drafts

1969

17/19-21

SEC form 10-K

1969-1971

17/22

SEC opinions and review

1971

17/23

SEC form 10-K

1972

17/24

SEC form 10-K, financial statements

1973

17/25-32

SEC form 10-K

1973-1981

17/33-34

SEC form 10-Q, quarterly correspondence and working papers

1970 April-September

17/35-37

SEC form 10-Q, quarterly correspondence and working papers

1971 January-September

17/38-40

SEC form 10-Q, quarterly correspondence and working papers

1972 January-September

18/1

SEC form 10-Q, quarterly correspondence and working papers

1973 January-September

18/2

SEC form 10-Q, quarterly correspondence and working papers

1974 January-September

18/3

SEC form 10-Q, quarterly correspondence and working papers

1975 January-September

18/4

SEC form 10-Q, quarterly correspondence and working papers

1976 January-June

18/5

SEC form 10-Q, quarterly correspondence and working papers

1979 January-September

18/6

SEC form 10-Q, quarterly correspondence and working papers

1980-1981

18/7

SEC form 12b-25 (Extension of Time)

1975

18/8

SEC form R-4i (Private Pension Plans)

1974 June 17

18/9

Restricted stock, report

1971

PART 1, SERIES 3: FINANCIAL FILES.  Subseries 3d: Subject files; 1962-1979. 0.3 cubic feet.
This series consists primarily of receipts, invoices, bills and correspondence from various businesses and organizations with which Alaska Hotel Properties, Inc. did business. Arranged alphabetically by business or organization name.

Box/Folder

Description

Dates

18/10

Alaska Chamber of Commerce annual dues

1977

18/11

American Express Company

1977-1978

18/12

American Hotel and Motel Association

1977

18/13

Arthur Andersen & Co.

1976-1979

18/14

Richard A. Bundy, bookkeeping service

undated

18/15

Burroughs Corporation calculators and AHP purchase orders

1978 May

18/16

Business Envelope Manufacturing Co.

1977-1978

18/17

Caterer's permit

1976 November 29

18/18

Capital Office Supply

1979

18/19

Chevron credit card cancellation

1979 January 19

18/20

Cinga Company

1979

18/21

Douglas Trucking, Inc.

1978-1979

18/22

Dun and Bradstreet

1970, 1972, 1975

18/23

Follette expense report

1977 March

18/24

Miscellaneous receipts and invoices

1979-1980

18/25

Morgan Enterprises

1978

18/26

Molitor, Doremus & Hanlin, Accountants

1977-1979

18/27

N. E. Sommers Company

1979 February-April

18/28

News media/advertising information

1962-1970

18/29

Notary Public information

1970, 1978

18/30

Office rental-Hickel for Governor Committee

1978

18/31

Andrew S. Olipra-loan repayment

1966-1968

18/32

Pitney-Bowes postage machine

1977-1978

18/33

Postage

1976-1977

18/34

Robinson, McCaskey, Reynolds & Frankel

1976-1979

18/35

Shattuck & Grummett, Inc.

1979

18/36

Space Age Travel, Inc.

1977

18/37

Systems Northwest, Inc.

1975

18/38

Teamsters

1976

18/39

Time and Sound-maintenance agreement

1978

18/40

Tips report

undated

18/41

Transamerica Title Company

1979 April

18/42

Travel reservation commissions

1978

18/43

U.S. Census report-five year report

1977

18/44

U.S. Postmaster

1979

18/45

University of Alaska Student Services Office

undated

18/46

Van Waters and Rogers

1974-1975

18/47

Vendor correspondence

1974

18/48

Westinghouse Electric Corporation

1971-1973

18/49

Xerox contract transfer

1978

PART 2: HOTEL RECORDS; 1959-1981. 15.9 cubic feet.
PART 2, SERIES 1: HAINES THUNDERBIRD RECORDS; 1960-1979. 4.95 cubic foot.
PART 2, SERIES 1: HAINES THUNDERBIRD RECORDS. Subseries 1a: Administrative, financial, and legal files; 1970-1979. 0.3 cubic feet.
This series consists of records relating to the financial and legal administration of the Haines Thunderbird Motel by Alaska Hotel Properties, Inc. Included are records concerning loans to the Haines Thunderbird; insurance; real estate files including records relating to hotel development in Haines and the purchase, appraisal and sale of the Haines Thunderbird by AHP; and mortgage records. Arranged alphabetically by file name.

Box/Folder

Description

Dates

18/50

Don and Mary Hess, notes

1975

18/51

Insurance-fidelity bond

1970-1972

18/52-53

Insurance-policies

1975-1979

18/54

Insurance-Haines claim

1974

18/55

Insurance-fire

1969-1975

18/56

Insurance-prepaid

1973-1978

18/57

Insurance-title

1970-1974

18/58

Prepaid expenses, Haines division

1972-1978

18/59

Real Estate-Application of Proceeds, Thunderbird sale

1979

18/60

Real Estate-Appraisal, Shorrett & Reilly

1974 September

18/61

Real Estate-office space bids, Thunderbird

1972

18/62

Real Estate-Haines prospectus

1964, 1966, 1969

18/63

Real Estate-Thunderbird purchase (includes 15 3X5 color photographs of the exterior and interior of the motel)

1964-1979

18/64

Real Estate-Haines quitclaim deed, Mellon Bank

1978

18/65

Real Estate-Thunderbird sale, N. E. Sommers Co.

1979

18/66

Real Estate-Thunderbird sale, prospective purchasers

1978

18/67

Veterans Affairs, State of Alaska, mortgage loan #T4646-A

1966-1973

PART 2, SERIES 1: HAINES THUNDERBIRD RECORDS. Subseries 1b: Financial operations documents; 1960-1979. 4.65 cubic feet.
This series consists of records relating to the financial operation of the Haines Thunderbird motel. Included are manager's correspondence, vendor correspondence, general ledgers, accounts payable and receivable ledgers, balance sheets, paid invoices, bank statements and deposit slips, journal vouchers, cash receipts and disbursements journals, daily transcripts, inventories, and other similar records. Arranged chronologically.

Box/Folder

Description

Dates

18/68

Chart of accounts

undated

18/69

General ledger sheets

1960-1969

19/1

Accounts payable and balance sheets

1969-1970

19/2

Paid invoices

1969

19/3

Bank statements, Haines operating account

1969

19/4-7

Paid invoices

1970

19/8

Bank statements, Haines operating account (includes paid invoices)

1970

32/all

Daily transcripts

1969-1970

19/9

Cash receipts and disbursements

1971

19/10

Journal vouchers

1971

19/11-14

Paid invoices

1971

19/15

Bank statements, Haines operating account (includes paid invoices)

1971

19/16

Manager's correspondence, Ernest and Jeanne Kelm

1972

19/17

Cash receipts and disbursements

1972

19/18

Journal vouchers

1972

19/19-22

Paid invoices

1972

19/23

Bank statements, Haines operating account (includes paid invoices)

1972

33/all

Daily transcripts

1971-1972

19/24-25

Accounts receivable

1973

19/26-27

Cash receipts and disbursements

1973-1974

34/all, 20/1

Daily transcripts

1973-1974

20/2

General ledger sheets

1975

20/3-4

Cash receipts and disbursements

1975-1976

20/5

Accounts receivable

1975-1976

20/6

Journal vouchers

1976

35/all

Daily transcripts

1975-1976

20/7

Journal vouchers

1977

36/all

Daily transcripts

1977-1978

20/8

General ledger sheets

1969-1977

20/9

Bank Americard special account, signature cards

1969, 1974-1975, 1977

20/10

Rate schedules

1969, 1971-1972, 1974

20/11

Bank Americard special account, B.M. Behrends Bank, correspondence, bank statements

1969-1978

20/12

Check register

1970-1973

20/13

Inventories

Undated, 1970, 1974

20/14

Personal property tax

1970-1977

20/15

Mortgage, B.M. Behrends Bank

1970-1979

20/16

Monthly reports

1976-1977

20/17

Accounts payable

1971-1978

20/18

Accounting, Thomas R. Quinlan, CPA

1971-1978

20/19

Tax register and accrual

1972-1978

20/20

Accounts receivable abstracts

1973-1975

20/21

Journal vouchers

1973-1975

20/22

Bank statements, Haines operating account

1973-1975

20/23

General ledger

1973-1976

20/24

Depreciation schedule

1973-1976

20/25

Accrued interest schedule

1973-1977

20/26

Sales Tax

1973-1978

20/27

Visa and Mastercard credit card agreement, 1st National Bank

1973, 1978

20/28

Bank Americard special accounts, disbursements

1974-1976

20/29

Signature cards, Haines operating account

1974-1978

20/30

Accounts receivable abstracts

1976-1978

20/31

Bank statements and deposit slips, Haines operating account (includes paid invoices)

1976-1979

20/32

Manager's correspondence

1968-1977

20/33-34

Vendor correspondence

1970-1978

PART 2, SERIES 2: ANCHORAGE TRAVELODGE ADMINISTRATIVE, FINANCIAL, AND LEGAL FILES; 1960-1981. 1.0 cubic feet.
This series consists of records relating to the financial and legal administration of the Anchorage Travelodge by Alaska Hotel Properties, Inc. Included are records concerning appraisal; construction and revenue projections; correspondence; the sale of the Travelodge; mortgage records; insurance; Sheffield House and Travelodge lease payments; taxes; and other similar records. Arranged alphabetically.

Box/Folder

Description

Dates

21/1

Addition (proposed)

1975-1976

21/2

Alaska State boiler inspection

1964, 1966

21/3

Alaska State Housing Authority

1967

21/4

Appraisal, old

1964, 1971

21/5

Appraisal, Shorett & Reily

1974

21/6

Appraisal, Philleo Engineering

1975 December

21/7

Appraisal, Appraisal Company of Alaska

1979-1980

21/8

As built surveys, Lot 8-A, Block 118

1955, 1964

21/9

Construction and revenue projections

1960-1966

21/10

Correspondence with Chase Manhattan Bank

1968-1969

21/11-12

Correspondence

1960-1969, 1980

21/13

Correspondence with William Sheffield

1965, 1974-1976

21/14

Correspondence with Travelodge International re: sale of Travelodge

1978-1979

21/15

Correspondence with Travelodge International re: Travelodge insurance

1977

21/16

Diversified Mortgage Investors (DMI)-mortgage receipts and schedules, correspondence, DMI control #2107

1973-1980

21/17-18

DMI correspondence

1970-1980

21/19

DMI final closing documents

1971

21/20

Financial projections

1965-1971

21/21

Linn Forrest, Architect, Sheffield House addition

1964-1965

21/22-23

Insurance

1974-1978

21/24

Insurance-canceled

1977-1978

21/25

Insurance, policy #MXX-371-44-07

1978-1979

21/26

Insurance claim, fire in apartments

1976

21/27

Insurance-earthquake, Dawson & Co.

1972-1976

21/28

Insurance-earthquake, #ROF 8975

1976-1979

21/29

Insurance-earthquake, Premium Acceptance Corporation (PACO), paid in full

1978       

21/30-32

Insurance-fire

1963-1973

21/33

Insurance-heat and smoke detector

1968-1972

21/34

Insurance-liability

1970-1974

21/35

Insurance-title

1965

21/36

Invoices

1976

21/37

Lease loan-Matanuska Valley Bank

1970-1972

21/38

Lease-Sheffield House, correspondence and originals

1963-1973

21/39

Lease and default notice

1971

21/40

Matanuska Valley Bank, Travelodge refinance

1965

21/41

Merrill Lynch, Pierce, Fenner & Smith, Inc., Account # 331-07094

1972-1974

21/42

Photographs (13 b&w 8X10's, 3 6X8 color transparencies, 6 color slides), interior and exterior view, Ward Wells' photographs

undated

21/43

Repairs and door work

1965-1971

21/44

Revenues received and receivable

1968-1970

21/45

Sale information

1978-1980

21/46

Sale proposal made to H. Lee

1980 November

21/47

Sale proposal, Newton Investment Company

1980

21/48

Sale, Sheffield proposals

1979-1980

21/49

Sale proposal to Mr. James Wong

1980 November

21/50

Site construction plans

1963-1965

21/51

N. E. Sommers, General Contractor, Travelodge construction

1963-1965

21/52-53

Taxes-personal property taxes

1968-1975

21/54-55

Taxes-real property tax

1977-1980

PART 2, SERIES 3: JUNEAU HILTON RECORDS; 1959-1978. 8.95 cubic feet.
PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3a: Administrative, financial, and legal files; 1959-1978. 1.8 cubic feet.
This series consists of records relating to the financial and legal administration of the Juneau Hilton by Alaska Hotel Properties, Inc. Included are correspondence between AHP and various builders and developers concerning the financing, construction, and furnishing of the Juneau Hilton; loan and mortgage records; contracts; deeds; correspondence between AHP and Hilton Inns, Inc.; records concerning Blue Cross, fidelity bond, liability, title, vehicle, and other types of insurance; records concerning legal cases in which the Juneau Hilton was involved; notes payable; tax records; records concerning the sale of the Juneau Hilton by AHP; and others. Arranged alphabetically.

Box/Folder

Description

Dates

22/1

Accrued interest schedule, Hilton

1975-1977

22/2

Vernon Aikin and Associates, Consulting Engineers

1975

22/3

Architectural Designs, Inc., correspondence and agreements (includes six 4X6 color photographs of Hilton chairs)

1974-1975

22/4

Architectural Designs, Inc. and Warren Munger, correspondence and legal documents

1974-1975

22/5

Arctic Consulting Engineers, invoices

1973-1975

22/6

Audit report, Juneau Hilton payroll

1975

22/7

Audit reports, internal audits

1975

22/8-11

Builders Investment Group (BIG) correspondence

1972-1976

22/12-15

BIG loan withdrawals

1973-1975

22/16-24

BIG loan draw C-1 invoices

1974-1975

22/25

BIG, furniture and equipment lists

1973-1974

22/26

B. M. Behrends Bank, Juneau Hilton mortgage

1968-1971

22/27

B. M. Behrends Bank, Hilton room furnishings loan

1974-1975

22/28

B. M. Behrends Bank, Hilton furniture and fixtures loan, repayment schedule

1974-1976

22/29

B. M. Behrends Bank, notes

1975-1977

22/30

Bo Construction, invoice

1975 October 8

22/31

George Bundy and Associates, Hilton construction

1973-1975

22/32

George Bundy and Associates/Alan Engstrom, Hilton ice machines

1976-1977

22/33

US Plywood, correspondence

1973

22/34

Contracts-G & B Painters, Juneau Hilton painting contract (includes correspondence and receipts)

1974-1975

22/35

Contracts-Industrial Leasing Corp.

1974, 1978

22/36

Contracts-J & F Industries, Inc. (includes correspondence and invoices)

1974

22/37

Contracts-N. E. Sommers Co. F F & E lease (includes correspondence and invoices)

1974-1976

22/38

Contracts-N. E. Sommers Co./Architectural Designs, Inc., contract addendum (includes correspondence)

1974-1975

22/39

Contracts-N. E. Sommers Co., equipment lease

1975 March 28

22/40

Contracts-option agreements, Juneau land

1959, 1962, 1965

22/41

Deeds-Borough street vacating, Dixon and First Street

1967-1968, 1976-1978

22/42

Deeds-Charles L. Buck

1968-1969

22/43

Deeds-Channel Bowl

1966

22/44

Deeds-City lots 9-10, Block 75

1968, 1970-1973

22/45

Deeds-Joseph C. Johnston

1968, 1974

22/46

Deeds-Juneau Motors Company, Inc.

1968, 1972

22/47

Deeds-Gertrude E. Naylor

1964, 1968-1969, 1971

22/48

Deeds-Ninnis and Johnson

1966-1968, 1971

22/49

Deeds-A. T. Nygard

1967-1968

22/50

Deeds-Mona O. Perry

1968

23/1

Deeds-Val Poor

1967-1968

23/2

Deeds-Property site information

1966-1968

23/3

Deeds-Keith K. (Ellis K.) Reischl

1968

23/4

Design IV Limited, Juneau Hilton interior design

1973-1975

23/5

Diners Club, Hilton membership application

1975

23/6

Epcon Co., Hilton sign

1974-1975

23/7

Escrow account, Bank of the North

1978-1979

23/8

Eureka Federal Saving and Loan Association

1974

23/9

First Bank Mortgage Co., Hilton financing correspondence

1969-1975

23/10

Food service license, City of Juneau

1975

23/11

General Electric

1974 December 24

23/12

Globe International Leasing, Hilton dining room/kitchen equipment

1974

23/13

Helin, Horn & Shanks, Inc.

1968-1969, 1971, 1974

23/14

Highway Department, Juneau Hilton luminair pole

1973-1975

23/15

Highway Department, Juneau Hilton right of way

1971-1974

23/16-18

Hilton Inns, Inc., correspondence

1970-1975

23/19

Hilton Inns, Inc./Hilton Hotels Corp., bulletins

1975

23/20

Hilton Rainbow design

1972-1973

23/21

Juneau Hilton, Credit Managers Association

1974, 1977

23/22

Juneau Hilton news release

1972-1973

23/23

Hospitality Leasing Corp., Hilton furnishings

1973-1976

23/24

Hotel Equipment Corporation

1974 February 14

23/25

Inspection report, Juneau Hilton by Hilton Inns, Inc.

1975 May

23/26

Insurance-Hilton building insurance (canceled April 1, 1978)

1978

23/27-28

Insurance-Dawson & Co.

1974-1977

23/29

Insurance-general (includes business protection and umbrella liability insurance)

1975

23/30

Insurance-prepaid, ledgers

1976-1978

23/31

Insurance-site liability, Shattuck Agency

1969-1971

23/32

Insurance-title

1968-1974

23/33-34

Insurance-umbrella liability

1974-1978

23/35

Insurance-vehicle, Bronco, Shattuck & Grummet

1978

23/36

Juneau waterfront

1974-1975

23/37

King Financial Consultants and Larned Capital Corporation

1972-1973

23/38

Legal cases

1975-1976

23/39

Mellon Bank, Juneau Hilton sale

1978

23/40

N. E. Sommers Co., accounts receivable, Hilton construction payroll

1975

23/41

Notes payable

1975-1977

23/42

Operational details, Hilton

1969-1974

23/43

Otis Elevator Co.

1973

23/44

Power-supplemental, wind, Juneau Hilton

1975

23/45

Revenue and expenses, rental dwellings, Juneau

1968

23/46

Sewer and water assessment

1974

23/47

Shorett & Reily, Juneau Hilton appraisal

1974

23/48

Tax-Borough personal property tax

1967-1970, 1975-1978

23/49

Tax-Borough real estate property tax

1968-1977

23/50

Tax register and accrual, Hilton

1976-1977

23/51

Telephones, Juneau Hilton

1973-1975

23/52

Television, Juneau Hilton, Telerent Leasing Corp.

1973

23/53

Toner & Nordling

1966-1967

23/54

Tryck, Nyman & Hayes

1974-1975

23/55

U.S. Elevator Co.

1975

PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3b: Financial and operations records; 1970-1978. 2.55 cubic feet.
This series consists of records relating primarily to the financial operation of the Juneau Hilton Hotel. Included are account payable and receivable ledgers and invoices, advertising records, bank statements, cash receipt and disbursement journals, check registers, vendor contracts and correspondence, cost of sales records, food service permits, inventories, journal vouchers, lease records, ledgers, payroll journals, purchase orders, monthly payment reports, monthly franchise fee reports, quarterly reports, and other similar records. There are also records concerning the management and rental of the Mendenhall Apartments by the Juneau Hilton. Arranged alphabetically.

Box/
Folder

Description

Dates

23/56

Accounts payable ledger

1975

23/57

Accounts payable, detail

1975

23/58

Accounts payable, old cards with 0 balances

1976

23/59

Accounts payable ledger

1976

23/60

Accounts payable, miscellaneous invoices

1976-1977

23/61

Accounts payable recap

1978

23/62

Accounts payable register

1978 March 31

24/1

Accounts receivable, correspondence and invoices

1975-1976

24/2

Advance deposits and balance

1978 March 31

24/3

Advertising copy

1975

24/4

Advertising, airport

1975

24/5

Air supply, system balance report

1975

24/6

Alaska Airlines account

1978

24/7

Alaska Electric Light and Power (AELP), meter deposit, payment ledger

1974, 1977-1978

24/8

American Forest Institute, letter

1975 February 26

24/9

Ansul system

1974-1975

24/10-13

Bank statements, B. M. Behrends Bank

1974-1978

24/14

William Barber note

1976 January 6

24/15

B. C. Cable T.V.

1978

24/16

Boiler inspection, invoices, receipts, certificates

1975, 1976

24/17

Borough Assembly hearings, Juneau Hilton height variance

1970-1973

24/18

Cash receipts journal

1975-1976

24/19-20

Cash disbursements journal

1975-1976

24/21

Cash disbursements journal, Master Charge

1975-1976

24/22

Chart of accounts

1974-1975

24/23

Check register, Master Charge, 1st National Bank of Anchorage, Juneau Branch

1975

24/24

Check registers

1976

24/25

Consolidated operating statements

1976

24/26

Contracts-entertainment

1975-1978

24/27

Contracts-Juneau-Douglas Telephone Co., installation contract

1974

24/28

Contracts-Kirby Vacuum Cleaner

1974

24/29

Contracts-music

1976

24/30

Contracts-postage meter rental agreement

1975 January

24/31

Contracts-Xerox machine

1977 October

24/32

Correspondence, Arctic Sales, Inc.

1978

24/33-36

Correspondence, vendors A-Z

1974-1978

24/37

Correspondence, IBM

1977

24/38

Correspondence, Inter-office

1975

24/39

Correspondence, National Cash Register

1975-1977

24/40

Correspondence, Northwest Laundercenter, Inc.

1974

24/41

Correspondence, Pied Piper Pest Control

1977-1978

24/42

Correspondence, Sauna Salon

1975-1976

24/43

Correspondence, Selectacall, Juneau Airport

1976-1977

24/44

Correspondence, Hilton water service

1974

24/45

Correspondence, Zellerbach Paper Company

1978

24/46

Cost of food sold

1977 November

24/47

Cost of beverage sold

1977 November

24/48

Cost of sales

1975

24/49

Cost of sales, Sunday counter

1976

24/50-52

Cost of sales

1976-1977

24/53

Credit reports, vendors

1975

24/54

Deferred charges

1976

24/55

Department of Health, food service establishment inspection

1975

24/56

Department of Health, food service permit

1975

24/57

Deposit schedule

1976-1977

24/58

"Guest Bucket" balance

1978 March 31

24/59

Inventory-food and bar

1975 March 31

24/60

Inventory-other than food and beverage

1975 August 21

24/61

Inventory-food and beverage, freight

1975 August

24/62

Inventory-liquor

1976 December

25/1

Inventory-food and bar

1976 December 31

25/2

Inventory-food

1977

25/3

Inventory supplies analysis, cost analysis

1977-1978

25/4

Inventory-china, silver, glassware

1978 January 1

25/5

Inventory-food and beverage

1978 January

25/6

Inventory-furniture and linens

1978 January

25/7

Inventory-food and beverage

1978 February 1

25/8

Inventory-food and beverage

1978 March 1

25/9

Inventory-kitchen, catering, beverage supply

1978 April-May

25/10

Invoices, miscellaneous

1977

25/11

Invoice register

1977 August

25/12

Invoice registers

1977

25/13

In house promotion, courtesy rooms, etc

1975

25/14-16

Journal vouchers

1974-1977

25/17

Juke box permit license, State of Alaska, Department of Revenue

1976-1978

25/18

Juneau & Douglas Telephone Co., bills

1977-1978

25/19

Kawner (Abel) door garantee

1975

25/20

Key schedules, Kustom Key Sales

1975

25/21

Lease-IBM, #28-0110540

1974-1975

25/22

Lease-Juneau Motors, Ford Bronco lease

1975-1977

25/23

Lease-Mason's lease, Hilton gift shop

1975

25/24

Lease-Motorola Systems, Inc.

1975

25/25

Lease-Petrolane, LP gas/rental agreement

1974, 1978

25/26

Ledger-general ledger sheets

1974

25/27

Ledger-City ledger

1976-1977

37/2

Ledger-City ledger, collections

1978

25/28

Licenses and certificates-liquor license, Alcohol Beverage Control Board

1975-1978

25/29

Licenses and certificates, miscellaneous

1976

25/30

Lindy's Restaurant Supply, Inc.

1975

25/31

Maid reports

1976

25/32

Material in storage

1975

25/33

Mendenhall Apartments, master file

1977-1978

25/34

Notes payable, Don Abel Supplies

1976

25/35

Northwest Laundry, Gerry Nash

1970, 1974

25/36

Operating account, bank statements, ledger sheets (incomplete)

1975-1978

25/37

Operating statement, first year projections (includes notes)

1970-1974

25/38

Operating statement

1975

25/39

Operating statement, ledger sheets

1977 January 31

25/40

Payroll account, bank statements, first quarter

1975

25/41

Purchase orders

1974-1975

25/42

RCA-cable address

1973-1974

25/43

Reports-daily reports

1975 January-February

25/44

Reports-daily report correction sheets

1975 September

25/45

Reports-expense report, Paul Gagnon

1977

25/46

Reports-monthly franchise fee reports

1975-1978

25/47

Reports-monthly payment report, IBM equipment

1976

25/48

Reports-monthly sales reports

1975-1978

25/49

Reports-preliminary sales reports

1975-1976

25/50

Reports-seven day sales reports

1977-1978

25/51

Reports-quarterly reports

1976

25/52

Reports-prepaid expenses

1975-1978

26/1

Room tariff

1976 January

26/2

Schedule of payment

1978

26/3

Sewer assessment

1976 May

26/4

Sewer line repair

1973

26/5

Tax-sales and service tax

1975

26/6

Tax-sales tax payable

1976-1977

26/7

U.S. Leasing Corp., Pitney-Bowes mailing equipment

1975-1978

26/8

U.S. Post Office permit, business reply mail etc

1978

PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3c: Daily reports; 1975-1978. 4.6 cubic feet.
This series consists of the daily financial reports for the Juneau Hilton and Timberline Restaurant. Arranged chronologically.

Box/Folder

Description

Dates

27/1

Daily transcripts

1975 January-April

26/9

Daily night auditor's balance sheet

1975 January

26/10-23

Daily reports

1975 February-December

27/2-28/10

Daily reports

1976 January-September

28/11-30/6

Daily reports

1977 January-December

30/7-12

Daily reports

1978 January-March

PART 2, SERIES 3: JUNEAU HILTON RECORDS. Subseries 3d: Daily reports supporting documents; 1975-1978. 1.0 cubic feet.
This series consists of samples of records used by the Juneau Hilton in the preparation of the daily financial report for the hotel. Included are bar register readings, credit account totals, credit card receipts, daily cash and sales reports and balances, daily charge recaps, gift certificates, guest vouchers, and other similar records. Arranged alphabetically.

Box/Folder

Description

Dates

30/13

Bar register read

1976-1977

30/14

Credit account totals

1976, 1978

30/15-17

Daily cash and sales reports and balances

1976, August 1

30/18-19

Daily cash and sales reports and balances

1977 August 1

31/1-2

Daily cash and sales reports and balances

1977 September 1

31/3-4

Daily cash and sales reports and balances

1977 November 7

31/5

Daily cash reports

1977

31/6

Daily charge recap

1976 January-November

31/7

Daily charge recap

1976 November-December

31/8

Daily count of Timberline guests

1975 December-1976 February

31/9

Daily numerical control sheets

1975 December-1976 February

31/10

Daily statement of business

1975-1977

31/11

Dining room checks

1976-1977

31/12

Dining room checks, in house promotion

1977 January-February

31/13

Gift certificates

1975-1978

31/14-15

Guest vouchers

1976-1978

31/16

Miscellaneous receipts and reports

1976-1977

31/17

Night auditor balance sheets and checklist

1976, 1977

31/18

Restaurant cashiers reports

1977 December